(Mt) – MGT 6151 Richland College Project Management Questions

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MGT6151.E1 Summer 2020 Multiple Choice Exercise 1 Total Questions: 45 1) Yolanda is the project manager of the newly initiated P4 Project for her company. She’s working with the project team and the key stakeholders to review the project requirements and prep for the project scope creation. All of the following documents are needed to define the project scope except for which one? The project charter The scope management plan The quality management plan Requirements documentation 2) What is your primary goal in managing and identifying stakeholders expectations? Your primary goal in identifying and managing stakeholders expectations is to be able contact stakeholders when you need to project communications Your primary goal, and identifying and managing stakeholder expectations is to either get stakeholders to support your project or at least not to oppose it. Your primary goal in identifying and managing stakeholder expectations is to be able to introduce key stakeholders to each other so they can exchange project information Your primary goal in identifying and managing stakeholder expectations is to be able to determine which of the stakeholders can be most easily influenced and which will require a greater amount of effort. 3) You have just completed the selection of a preferred seller for an upcoming project and have scheduled a meeting in two days time to finalize the contract when your manager informs you that due to current economic conditions that project will now probably not be going ahead and the definite answer will be provided by the CEO in 3 days time. What is your best course of action? Postpone the meeting until the fate of the project is clear Go ahead with the meeting, complete the negotiations knowing you can use the termination clauses to end it Go ahead with the meeting, but make an excuse to not sign the contract Cancel the meeting and let the other party know why 4) As a project manager, you have to consider _____________ which are factors that are believed to represent reality, considered to be certain and taken as truth. Constraints Assumptions Risks Deadlines 5) You are a project manager, and you are working with your sponsor to define and plan a complex project. You plan to complete your initiation and planning documents sequentially to make sure the organization understands and supports the project. What key deliverables will you produce in the correct order? Project management plan, project charter project scope statement Project charter, requirements documentation, project scope statement Project charter, project scope statement, requirements documentation Project management plan, requirements documentation, project charter 6) Which of the following statements most actually describes a project scenario? Changes in the project during the initial phase of the project are very expensive. The influence of the stakeholders is the same all the the project. Staffing peaks during the execution phase of the project. The next phase of the project should never start until the deliverables for the previous phase have been completely reviewed and approved. 7) Which of the following would you expect to see in the business case contained within a project charter? A copy of the stakeholder register Description of the expected market demand for the product of the project Any blank templates your organization has to assist in completing the project charter The project management plan 8) With the help of your project team, you are busy identifying all potential project stakeholders and information about them. You are then interviewing all the stakeholders you have identified to learn more about their interaction with your project and also to gain knowledge of any other stockholders for which you may not know. After completing this process you then identify the potential impact or support each stakeholder could generate. Finally, you assess how the key stakeholders are likely to react in various situations so you can plan for this. What are you carrying out? Stakeholder management strategy Stakeholder analysis Stakeholder register assimilation Stakeholder communications analysis 9) In a functional organization, what is the role of the project’s sponsor during project execution processes? Managing integrated change control process Communicating with the project stakeholders Providing project status to management Helping the project manager resolve issues 10) A company has ten vendors on their list of qualified suppliers. However, rather than go out for competitive bidding, the company selects one of the vendors and awards them the contract. This is an example of ________. A violation of standard procurement practices Single source procurement Preferred procurement Exclusive contract 11) After completing most of your project management plan, your project sponsor is so impressed that she comments, “with this level of planning and detail, we know exactly where the project will be nine months from now.” what is the best response you should give to the sponsor? That’s correct. Good planning gives us precise knowledge about how our project will preform. Projects seldom run exactly according to the project management plan, which is why we have the integrated change control process. There are exactly the type of results that are achieved through professional project management as defined in the PMBOK Guide. Projects that are planned and scheduled using the Critical Chain method will completely eliminate any possible change. 12) You are a project manager working on a complex construction project and have begun the process of planning your project. You have the project charter which is guiding you in preparing your project management plan. Using your requirements documentation you begin the process of developing a detailed description of the project and product. What process are you completing? Collect Requirements Define Scope Plan Scope Management Define Activities 13) If a project manager is working in a weak matrix organization, which of the following is incorrect? The project manager is not directly in charge of the project. Only the project manager is responsible for the success or failure of the project. The project team members report to functional managers Functional managers make decisions that can affect the project 14) Project-wide application of the configuration management system accomplishes three main objectives. Which of the following is not one of these objectives? Provides opportunities to continuously validate and improve the project by considering the impact of each change Establishes an evolutionary method to consistently identify and request changes to established baselines Provides a documented process to enable the assessment of requested changes to the project Provides a mechanism for the project management team to consistently communicate all approved and rejected changes to the stakeholders 15) A project has faced major difficulties in the quality of its deliverables. Management now states that quality is the most important project constraint. If another problem with quality were to occur, what would be the best action for the project sponsor to take with regards to project benefits, requirements, and the business case solution? Fix the problem as soon as possible Allow the schedule to slip by cutting cost Allow cost to increase by fixing the root cause of the problem Allow risk to increase by cutting cost 16) You in your project team are completing the process of producing your procurement management plan and want to make sure that you have completed a robust process and used all the possible and appropriate inputs. Which of the following is not an input into the Plan Procurement Management process? Activity resources requirements Make-or-buy decisions Stakeholder register Requirements documentation 17) A stakeholder management strategy defines an approach to increase support from project stakeholders. A common way of representing the project’s stakeholder management strategy is through the use of a _____________ Stakeholder salience analysis Stakeholder register Stakeholder engagememt assesment matrix Stakeholder assessment 18) After soliciting responses from prospective sellers, you are in the process of considering each seller’s response against a set of criteria in order to determine who will be the seller selected to provide the required services. The process is giving greater weight to previous experience in this type of work than it is giving to the price submitted. What technique are you using? Procurement negotiations Weighed average calculation Expert judgment Weighed criteria 19) The process of determining which the PMBOK Guide processes are appropriate and the appropriate degree of rigor to be applied in any given project is known as what? Standardization Prudency Customizing Tailoring 20) A project manager works with various stakeholders including negative stakeholders mainly to overcome the resistance and gain the trust of those stakeholders. Which of the following skills did he use? Management Negotiating Interpersonal Writing 21) Which of the following is not an input into the Identify Stakeholders process? Procurement documents Project charter Stakeholder register Lessons learned 22) Stakeholders can be identified in which project management process group(s)? Initiating, planning, executing, monitoring and controlling, & closing Initiating, planning Planning, and monitoring and controlling Monitoring and controlling and closing 23) With the establishment of a PMO in an organization, employees are adopting the project management lexicon. However, a few employees are still struggling with project-management terminologies. One of the most common sources of confusion is the difference between a project stakeholder and a key stakeholder who are key stakeholders? Individuals, groups organization in a decision-making position. Individuals, groups or organizations actively involved in the project. Individuals, groups and other organizations affected by the project. Individuals, groups or organizations carrying out the work. 24) You are a project manager and senior management recently came to you with a request to help them with a bid for a new project. Management has asked you to help select right bid while doing anything you can to protect the company from any financial risks. You are not aware of all the details; you have very limited exposure and limited scope definition. What is the likely best contract for this situation? Time and Material (T&M) Fixed Price (FP) Cost Plus Fixed Fee (CPFF) Cost Plus Percent of Cost (CPPC) 25) Configuration management is ______________ Used to ensure that the description of the project/product is correct and complete, and for control of changes The creation of the Work Breakdown Structure The set of procedures developed to validate that project design criteria are met A measurement of the overall risk in the project 26) As part of your analysis of stakeholder engagement, you have classified each stakeholder as either being unaware, resistant, neutral, supportive or leading when it comes to the level of their engagement with the project. This is an example of what sort of technique? Analytical techniques Information gathering techniques Stakeholder analysis Expert judgment 27) A project manager working for a government department is in the source selection process. He had advertised in the widely circulated newspaper at a much higher cost than just inviting the six sellers of good reputation who have previously worked for his department. What can be the reason? Get the best seller available in the market Project manager is unaware of a cheaper solution of advertising through the internet Delay the process of awarding the contract to a seller Government regulation requires public invitation to sellers for certain types of contracts 28) Project Management Office (PMO), which is a centralized organizational unit to oversee and coordinate the management of projects and programs under the domain throughout the organization, has all of the following functions except: Identify and develop the organization’s methodology, administrative practices, guidelines, policies, procedures, and rules. Establish and maintain templtes, practices, procedures, best practces, and standards for project management methodologies. Monitor compliance with organizational project management processes, policies, procedures, and other items. Be involved heavily during project initiation as a key decision maker and integral stakeholder to make recommendations, prioritize projects, terminate projects, or take other actions as required. 29) A first-time project manager wants to know during what phases of the project, Perform Integrated Change Control will be performed. How would you respond? Perform Integrated Change Control is performed throughout the project from project inception through project completion. Perform Integrated Change Control is performed only in the execution phase. Perform Integrated Change Control is part of the Build phase and is typically found only in IT projects. Perform Integrated Change Control is performed during the project closure phase. 30) A project consists of multiple phases. Which of the following is a valid statement and applies to each phase of the project? Each phase is generally concluded with a review of the work accomplished. A phase is never considered complete until the end of the project when the entire project can be deemed complete. Each phase is generally concluded with a review of the work accomplished and a decision authorizing the next phase of the project. Each phase of the project is considered complete when the project sponsor signs off on that phase of the project. Each phase of the project is generally concluded with a review of the work accomplished and the deliverables to determine acceptance and whether the phase should be considered closed. 31) Which one of the following PMO structures mostly serve as a project repository, plays a consultative role, and usually has a low level of control over projects and programs? Supportive Controlling Directive Constructive 32) You are the project manager for your organization and you’re working with your project team to help coach them on the processes within project management. During this coaching, you explain the difference between constraints and assumptions and how this affects project initiation. You also explain how long-term projects and short-term projects may be measured differently during project ignition. In light of this conversation, customer demands, changes to the marketplace, and opportunity are all examples of which one of the following? Project constraints Project assumptions Reasons for project initiation The components of a long-term project 33) The level of power and authority of a project manager may fluctuate due to various factors. Typically, how much power and authority a project manager will have depends on which of the following? The organizational structure The negotiations skills of the project manager. Project management knowledge and technical competency of the project manager The relationship of the project manager with senior management, especially with the sponsor 34) Management must choose a project that will be the most profitable. This approach to project selection is based on which one of the following? Linear programming Capital management The economic model Multiobjective programming 35) You are an IT project manager for your company and are currently defining the scope for a new project. The CIO defines project success as “implementation of standard technical components.” The project sponsor, on the other hand, defines project success as “achieving excellence in technology,” while the project customer defines project success as “the presence of sales-promoting features.” What should you do as the project manager? Follow the customer’s opinion. It is their project Follow the CIO’s opinion. S/He is in charge Follow the sponsor’s opinion. S/He is in charge Talk with the stakeholders to define the project objectives in measurable metrics. 36) A project manager is overseeing a complex custom CSM solution that has rigorous quality standards and tight schedule constraints. Since the project manager is working in a weak matrix environment, none of the resources are reporting to her functionally. She also does not have either the power or the budget to reward the team members to encourage and motivate them for their performance and contribution to the project. What kind of power should the project manager try to use in this type of situations? Formal Punishment Referent Expert 37) You are using a classification model for stakeholder analysis, that describes classes of stakeholders based on their power, urgency, and legitimacy. What is the name of this particular model of stakeholder analysis? Power/interest grid Salience model Influence/impact grid Pareto chart 38) Which one of the following is the logical breakdown of what needs to be done to produce the project deliverable and is sometimes referred to as the performing organization’s methodology projects? Product life cycle Project life cycle Feedback loop Time to Delivlery 39) The applications of knowledge, skills, tools, and techniques to satisfy the project needs by establishing project objectives, identifying project requirements, managing stakeholders, and balancing project constraints (i.e, cost, time, quality, scope, risk, and others) is referred to as: Project management Project administration Project initiation Project coordination 40) Which one of the following is true about the power of the project managers in different organizational structures? In a project-oriented organization, the project manager has no real authority and power. A strong matrix maintains many characteristics of project-oriented organization, where much of the authority rests with the project manager. In a weak matrix, the authority is shared between the functional manager and the project manager, the project manager does not have full authority for the project and its funding. A balanced matrix maintains many characteristics of a functional matrix; the project role is like that of a coordinator or expeditor (communications coordinator or staff assistant) than that of a true project manager 41) A project management plan is a series of plans and baselines. Which of the following is not one of the baselines included in the project management plan? Schedule Scope Quality All of the following are baselines 42) Which one of the following is not true about functional organizational structure? Project work is considered to be priority work in all functional groups. Similar resources are grouped by specialists. The project manager has little or no authority and could even be part-time. Multiple projects compete for limited resources and priority. 43) You are the project manager of the NHJ Project. This project is to create a new software package for a client. You’re working with the client, business analysts, software developers, business developers, and the sales team to create the vision and requirements of the newly initiated project. Of the following, which one determines the scope of the project? The project manager The project sponsor The performing organization’s management The customer 44) You are a team member working on a software application project. You realize that the project manager is choosing a project life cycle that has a predictive life cycle in which scope, schedule, and cost are determined in the early stage of the project prior to starting project work to produce the deliverables. This type of project life cycle is also known as: Change-driven project life cycle Adaptive project life cycle Preferred project life cycle Plan-driven project life cycle 45) All of the following are examples of Organizational Process Assets except: Organizational policies, procedures and guidelines for any area such as safety, ethics, risk, financial change control, reporting, and others. Existing facilities and infrastructure. Templates for common project documents such as WBS, network diagram, SOW, and contract. Historical information and past lessons learned.

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