(Mt) – Project Schedule Therm Paper

First Assignment – Project schedule based on following scenario with instructions For this assignment, you must prepare a Project Schedule for the Term Paper project described below. • Create a Project Schedule for the Term Paper Project using MS Project (or similar tool) Instructions • • • • • • Your project schedule must include a WBS with deliverables and work packets numbered accordingly Make up realistic durations for each task. Make assumptions as needed. Establish predecessors and successors for tasks as appropriate Create a GANTT chart for this project using MS Project (or similar tool) Capture an image of your task list + GANTT Chart, save the image as a document OR just submit the .mpp file Submit your document to the instructor via Canvas (.mpp, .jpg, .pdf, .gif) Scenario • • • • • • • • • Assume that you are part of a team of four students. The four of you must prepare a research paper and present your research paper to the rest of the class. (The topic of the paper is irrelevant for this lab exercise…) Your instructor requires you to use the library and online web sites to research the topic. You must also use the EBSCO online research database (for which you do NOT yet have an account.) Your research must include at least 2 books, 2 periodical articles, and 4 different websites. Your paper must be 5-7 pages of content, and must include a cover page and full citation in a bibliography. The paper will be turned in on hard copy in a nice folio or report cover In addition to turning in your research paper, the four of you are required to create a slide presentation summarizing your research. You will present your present your research to the rest of the class in the classroom on the last night of class. Your presentation should take 5 – 10 minutes. Bring your powerpoint slides to class on a flash drive. Preliminary WBS Here is a preliminary list of tasks. These are in alphabetical order. You must arrange them into chronological order and define predecessors/successors and durations. Feel free to add tasks as needed. • • • Add Footnotes to Paper Assemble the Final Document for submission Assign roles & tasks to four students on the team • • • • • • • • • • • • • • • • • • • • • • • • Buy a Report Cover Buy Note Cards Check out Books Correct Spelling Errors in Draft Create a Bibliography Create an Outline of the paper Get a Logon ID for the research web site Give the presentation Go to the library Locate and Retrieve Books Look up books by Subject Organize Note Cards by Topic Prepare the Final Copy Prepare the Powerpoint Slides Print the Final Copy Print the Rough Draft Read books and articles Record catalog numbers Rehearse the presentation Run Spell check Search the World Wide Web Take notes on note cards Turn the Report In Write the Rough Draft Second – Fourth Assignment – Based on attached Project Charter Project Schedule, GANTT Chart Project Plan, Project Status Report 1. Create an Activity Network Diagram Project Schedule for your Personal Project • You can simply create a drawing in an PC-based drawing tool (such as MS Visio) with the final schedule in the format depicted in figure 9.20 in Chapter 9 of your text. Once you have created your WBS in MS Project, creating the schedule is relatively easy. Basically, beginning with each work package in the WBS, you must add the following in MS Project. 1. Each task (work package) should be linked to its PREDECESSOR and SUCCESSOR tasks. That is, you know you cannot start on the task until predecessor tasks are completed. Each predecessor/successor must be identified in MS Project. 2. Each task should be assigned a duration. That is, how long will it take to complete this task. This can be entered in minutes, hours or days. But you must use the same timeframe for all tasks in your plan. 3. Each task should be assigned a start date. Once these items have been entered into MS Project, it will automatically draw your Network Activity Diagram project schedule for you. And, the it will ALSO draw the GANTT chart for you. So if you use MS Project to complete THIS assignment for you, you will pretty much be done with the NEXT assignment as well. 2. You must prepare a GANTT chart project plan for your Personal Project. • • • • Using the Work Breakdown Structure you created for your Personal Project, create a project plan for your personal project Your project plan should be in the form of a GANTT chart Your final deliverable can be an IMAGE of the project plan. If your GANTT chart prints as multiple pages, then create one image file per page. Once you have created your WBS in MS Project, creating a GANTT chart is relatively easy. Basically, beginning with each work package in the WBS, you must add the following in MS Project. 1. Each task (work package) should be linked to its PREDECESSOR and SUCCESSOR tasks. That is, you know you cannot start on the task until predecessor tasks are completed. Each predecessor/successor must be identified in MS Project. 2. Each task should be assigned a duration. That is, how long will it take to complete this task. This can be entered in minutes, hours or days. But you must use the same timeframe for all tasks in your plan. 3. Each task should be assigned a start date. 4. Each task can optionally be assigned a resource in MS Project. That is, WHO will be doing the work. Once these four items have been entered into MS Project, it will automatically draw your GANTT chart for you. 3. You must create and submit a Project Status Report for your personal project. • • • You may use the standard sample/template project status report provided by your instructor. Or, if your organization has a standard template for a project status report you may use it as an alternate format. Feel free to modify the format of your project status report as you deem necessary. Your final deliverable should be either a MS WORD document or a .pdf file. Your status report should include (but is not limited to) the following items/sections: • • • • • • • • • The name of the project, date of status report, time period covered (week/month) A summary percent complete for the overall project A “dashboard” showing any areas of concern A description stating WHY the areas of concern are flagged Work completed prior period, Work planned for next period Any open issues requiring attention/resolution Status of specific deliverables/milestones Status of project change requests Summary key metrics Project Charter Project Name Project Team Owner(s) Neighborhood Kids Center Asia Claudius Claudia Sanders Project Number Prioritization 8620 1 Start Date: 10/01/19 Sarah Royal Scheduled Completion Date: 06/09/20 Mission/ Purpose The mission for the neighborhood youth center is to provide a safe and supervised environment for children to attend after school. Our purpose is to ensure that children in the community will not be left unsupervised at the end of the school day. The center will provide a safe and educational environment for children ages 5 – 13. The project is part of the latchkey kids’ awareness program with a goal to decrease the number of children that return to unsupervised environments at the end of the school day. Project Description and Scope This project will create a place for latchkey kids to go after school. It will minimize their time at home alone and enrich their lives. They will develop a better understanding of the correct way to use technology and safer ways to make themselves food when they’re home alone. We plan to get the neighborhood involved to help expedite the completion of this project. Five things that will be generated from this project are: • Each child will be able to nourish themselves if home alone • Each child will be able to navigate the internet in a safe way • Each child will know what to do in case of an emergency • Each child will have a contact amongst the other members of the program who’s house they can go to if ever home alone • Each child will have a rudimentary knowledge of self defense Objectives The neighborhood youth center will provide a safe haven place for children to attend after school. There is a need for a communitybased program where children can receive supervised care after the school day has ended. It is crucial that the community decrease the percentage of children that return to unsupervised environments at the end of the school day. Project Charter Our goal is to utilize the neighborhood clubhouse as a place for children who need supervision during after school hours. ▪ Establish and maintain a youth center that provides a supervised environment after the school day has ended. ▪ Offer after school care hours from 2 p.m. to 6:30 p.m. ▪ Develop educational and enrichment activities for children ages 5 – 13. ▪ Develop a community platform for neighborhoods to advocate for latchkey kids. ▪ Provide a variety of activities for the children that include but is not limited to arts and craft, technology and home economics. Business Need The youth center is essential for the neighborhoods in the community. The percentage of children who are left unsupervised at the end of the school day has increased. There is also an increase in the number of children who are engaged in delinquent behavior. The center will help youth avoid unsafe situations and behaviors such as being home after school without adult supervision, loneliness, boredom and fear. The center will generate revenue for the neighborhood and community by providing after school care and hosting events such as birthday parties, parents night out, kids night out and youth lock-in. The addition of a self-service vending station for everyday use and a snack bar area during center events will bring in revenue for the center. Milestones What are they key milestone dates associated with the project? Milestones may show the completion of a set of major deliverables or phases. List at least 10 milestones and provide estimated end dates for each. Milestones must have associated dates. Key milestone dates associated with the project: ▪ Building facility use agreement. ETC: 10/1/19 Project Charter ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Architect floor plan drawing of the layout and functional space of the center. ETC: 10/7/16 Fire and building code inspection. ETC: 10/14/19 Submission of application for a license. ETC: 10/21/19 Have specialists and back up specialists all lined up. ETC: 11/20/19 Obtainment of adequate funding from angel investors, grants, loans and donations. ETC: 11/30/19 All furniture purchased. ETC: 12/1/19 All appliances and technology purchased: 12/10/19 All technology licenses completed. ETC: 12/20/19 Parking Lot completed ETC: 1/3/20 Budget Estimated Labor Estimated Materials $50,000 Estimated Contractors $48,000 Estimated Equipment and Facilities $67,000 Estimated Travel $20,000 Total Estimated Cost User Acceptance Criteria $79,200(10ppl, $15/hr, 8hrs/day, 66days) $264,200 What are the minimum success criteria as defined by the key stakeholders? How will you monitor and measure the project quality? How will the project owners determine if the project is a success or not? These must be detailed and measurable. Minimum success criteria: • • • • High-Level Project Assumptions Completed on schedule Not over budget Passes all inspections All licenses are complete Assumptions of the project include: ▪ ▪ ▪ Proper funds will be established to help complete the project. The building will pass fire and building code inspection. The project will receive state required license. Project Charter Statements believed to be true but unsure at this time: ▪ ▪ ▪ ▪ ▪ ▪ ▪ High-Level Project Constraints The project will stay on or under project budget. The project will be completed within the allotted time. All grants will be approved. All resources will be obtained without complications. All licenses will be acquired in a short amount of time. The neighborhood will help fund the project. Members of the neighborhood will donate time to putting project together. What are the major limiting factors that affect the project? What 8–10 rules, regulations, requirements, laws, processes, or procedures are you bound by on this project? The constraints that could affect the outcome of this project: ▪ Exclusions and Boundaries License: Obtaining the state required license approval in a timely manner. ▪ Zoning: Obtaining the state required zoning approval in a timely manner. ▪ Inspection: The building not passing the fire and building code inspection. ▪ On-site inspection: Schedule a final inspection visit by the state approval agency. The center not passing the final inspection. ▪ Lack of Budget: We could exceed our amount of funding. ▪ Location: Finding an appropriate location for the center. ▪ Staffing: Finding enough people to work after their day jobs. ▪ Specialists: Hiring specialists that will enrich the kids’ lives. The following are outside the scope of the project: ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Major Risks Any supplies and services procured by a subcontractor without prior written approval of the project manager. Operation plan of the youth center. Hiring process. Transportation plan. Youth activity plans. Sign up process. Educational plan for center. Operation funding for center. The major risks affecting the project: ▪ ▪ Not in compliance with local and state rules and regulations. Technical failures. Project Charter ▪ ▪ ▪ ▪ ▪ Lack of funds to complete the project. Securing resources. Property owner sell building. Contractor unreliability. Inability to acquire licenses. KEY STAKEHOLDERS Project Manager Authority Level Project Core Team Subject Matter Experts (SMEs) (What resources will you need with special expertise?) Cheryl Matters Asia Claudius Claudia Sanders IT network technician Nutritionist Early childhood development psychologist Type Name Project Manager Approval APPROVALS Signature Date Cheryl Matters 10/1/19 Sarah Royal 10/1/19 Customer/Sponsor Approval WEBSTER UNIVERSITY WORLDWIDE Rubrics: An assessment-based grading system Student grades on the GANTT Chart assignment are based on the following assessment criteria. Figure 1. Instructional Rubric for GANTT Chart Quality Criteria (4) Very effective (3) Effective The GANTT Chart was The GANTT Chart The GANTT Chart developed from the WBS shows a clear includes many of progression from the tasks from the WBS tasks to WBS, but some GANTT tasks. tasks are missing. Tool The GANTT Chart The GANTT Chart was created using was created using an automated an automated Project drawing tool other Management tool. than a tool designed The GANTT chart specifically for shows correct use Project of the tool. Management. The GANTT Chart Contains The GANTT Chart The GANTT Chart all necessary components: contains all contains most of tasks within WBS hierarchy, necessary these components, resource assignments, components. but some are task duration, missing. predecessors/successors, due dates, calendar timeline Effort The GANTT Chart The GANTT Chart obviously shows meets the that ample time and requirements of the thought went into its assignment. preparation. (2) Ineffective The GANTT Chart includes some of the tasks from the WBS, but many tasks are missing. The GANTT Chart is sloppily drawn, but still conveys the overall project plan. (1) Very ineffective The GANTT chart tasks show no relation to the WBS tasks. The GANTT Chart contains few of these components, and many are missing. The GANTT Chart is missing so many required components that it fails to convey the overall project plan. The GANTT Chart only partially meets the requirements of the assignment. The GANTT Chart is way too brief and shows that little time or thought was spent in preparation. The GANTT Chart is drawn in such a way that it fails to convey the overall project plan. WEBSTER UNIVERSITY WORLDWIDE Rubrics: An assessment-based grading system Student grades on the Network Diagram assignment are based on the following assessment criteria. Figure 1. Instructional Rubric for Network Diagram Quality Criteria (4) Very effective (3) Effective The Network Diagram was The Network The Network developed from the WBS Diagram shows a Diagram includes clear progression many of the tasks from WBS tasks to from the WBS, but Network Diagram some tasks are tasks. missing. Tool The Network The Network Diagram was Diagram was created using an created using an automated Project automated drawing Management tool. tool other than a The Network tool designed Diagram shows specifically for correct use of the Project tool. Management. The Network Diagram The Network The Network Contains all necessary Diagram contains all Diagram contains components: necessary most of these tasks within WBS hierarchy, components. components, but task duration, some are missing. predecessors/successors, early/late start, early/late finish, critical path Effort The Network The Network Diagram obviously Diagram meets the shows that ample requirements of the time and thought assignment. went into its preparation. (2) Ineffective The Network Diagram includes some of the tasks from the WBS, but many tasks are missing. The Network Diagram is sloppily drawn, but still conveys the overall project plan. (1) Very ineffective The Network Diagram tasks show no relation to the WBS tasks. The Network Diagram contains few of these components, and many are missing. The Network Diagram is missing so many required components that it fails to convey the overall project plan. The Network Diagram only partially meets the requirements of the assignment. The Network Diagram is way too brief and shows that little time or thought was spent in preparation. The Network Diagram is drawn in such a way that it fails to convey the overall project plan.

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