Tailored Project Schedule

Using the Project Scope Document:

Review the deliverables and technical requirements in the scope statement and use these to create a Work Breakdown Structure (WBS). Enter your WBS and activities into MsProject. The WBS should be at least 2 levels for most of the deliverables; indent the deliverables as appropriate and then turn on outline numbering in MsProject. Add “Project Management” as another deliverable in your plan to allow for all of the management tasks, including planning, monitoring and controlling that we’ll be adding later in this course.

The WBS should capture the entire scope of your project in deliverables, as noted above. Points will be deducted if activities are included or if the scope is not fully captured.

You may not use a template or a past WBS file to create this assignment; it must be your team’s original work.

Break down the Work Packages into the Activities necessary to create the project deliverables. (You should have enough activities to accomplish the deliverables; also, remember to use the Verb / Adj. / Noun format in naming activities; all activities must begin with an action verb (Examples: create, order, schedule, build, code, etc. Create an estimate for each activity. Consider the scope of the work and deliverable(s) for each activity, and assign/estimate resources and duration. In order to do this, create a resource pool with the availability and cost information for each resource. Also be sure to note if each activity is Work, Duration or Units driven (generally the activities will be work or duration driven). Refer to the demos on MS Project for more detail on how it handles these. A meeting may be duration driven (i.e. kick of meeting is 2 days long – resources assigned/ duration does not change based on resources assigned). Writing a report may be efort driven (i.e. efort = 24 hours. If availability is 3 hours a day, the duration is 8 hours. If availability is 6 hours a day, duration is 4 days).

 

Create a resource pool that refects the team members and the vendors and resources to be used

Input rates and availability of resources (remember to view Scope document for information on how project team is constrained); some will be hourly rates, while others will be per use costs.

Assign at least one resource to each activity (note: do not assign resources to summary tasks or deliverables, only to activities)

Efort and duration ARE VERY DIFFERENT – duration is the number of work days over which the activity occurs (does not include non-work days); work is the amount of efort – in this case person hours – that will be consumed in meeting the deliverable; if you do not make this distinction appropriately, then you will lose credit

 

Create at least 12 activity notes that contain the following information: 1) Basis of estimate (past experience, SME, vendor quote, etc.), and 2) if past experience, how was the estimate determined as well as why it is efort or duration driven; if notes do not contain sufcient detail, then points will be deducted. For instance, do not simply say SME or vendor quote, tell me what type of SME you would have contacted. Include assumptions that are the basis of the estimate – how would you justify this if asked.

Add milestones to your project (make milestones ‘green’ to show where they are); if milestone points difer than those provided in scope statement, then be sure to update them and provide an explanation in your integrated

 

project plan assignment.

If resources are necessary beyond those stated in the Case Study, reach out to your Sponsor through the DB “Ask the Sponsor” link.

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